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For accountants and their offices

Every client on one board, every deadline on one map, and your whole team working from the same place.

Chapter 1

Running the office

Every client, every deadline and every person on your team, on one board.

One board for every client
  1. 1

    Every client on one board: what is filed, what is late, and what is at risk.

  2. 2

    It shows who you are waiting on, and files the month for every client that is ready.

  3. 3

    And every client's fees, contacts and stage sit in the office's own list.

Clients, fees and the firm

Leads, engagements, fees and what each client owes the office, in one list.

See how

One board for every client

Every client's returns, deadlines and open questions on one board, and one tap into their books.

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What clients ask for

Every client request lands in one queue with an owner and a date, not in someone's chat.

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Your work for today

Each person in the office sees the tasks given to them, by client and by urgency.

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Chapter 2

Tax, on time

Returns built from your books, deadlines watched for you.

A checkup for your books

Karr tests your books every night, scores them, and links each problem to the entry that causes it.

See how

Tax summary and deadlines

VAT collected and paid for any period, and the filing dates that apply to your business.

See how

Chapter 3

Year end and audit

Close the year, sign the statements, hand the auditor everything.

Close and lock a period

Lock a month or a year once it is final, so no one changes figures that are already filed.

See how

Chapter 5

The agents

Named helpers who do the routine work, on your own AI key.

Argus, the night watch

Argus checks your books overnight, matches the bank and flags anything that looks wrong.

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Ask your books

Ask a question about your books, find a transaction, or have unusual entries pointed out.

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Felix, for your people

Felix prepares offer letters, onboarding papers and salary breakups for new staff.

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Otto, the bookkeeper

Otto raises invoices and books expenses in seconds, and learns your usual choices.

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Remy, the collector

Remy follows up unpaid invoices, polite first and firm later, when each customer usually pays.

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Your own AI key

AI in Karr runs on your own key or your firm's, so you choose the provider and pay it directly.

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Chapter 6

Moving in and setting up

Bring your books in, tell Karr about your business once, and invite your team.

A chart of accounts that fits

Accounts set up for your kind of business on day one, grouped the way the statements need them.

See how

Add-ons, switched on in a tap

The shelf of extras with their prices, where nothing is bought until you say so.

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An open door for developers

Connect your other systems through a documented interface, with keys you control.

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Bring your books with you

Bring in customers, items and balances from a sheet, or the whole ledger from Tally.

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Customers and suppliers

One record per party with their TRN, address and running balance, shown in every picker.

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Mail from your own address

Invoices and reminders go from your own mailbox, so replies come straight back to you.

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Opening balances

Start mid-year: bring in what you owned and owed on the day you began, and Karr checks it balances.

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Products and services

Everything you buy and sell, with its price, VAT rate and unit, picked in a tap on every bill.

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Refer and earn

Bring another business to Karr and earn a share of what it pays.

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Switch on only what you need

Stock, restaurant, payroll and more are modules: turn one on and its screens appear, turn it off and they go.

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Told once, used everywhere

Your address, TRN, signatory and letterhead live in one place and fill every document.

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Your team, each with their own keys

Staff get their login from Payroll; your auditor and accountant are invited from outside. Each sees only their work.

See how

Chapter 7

Tell Karr what happened

Say it in plain words. Karr writes the entry, checks it and files it in the right place.

Alerts on your phone

A payment came in or a deadline is close: your phone tells you, even when Karr is closed.

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Approvals before money moves

Decide who must agree before a bill is paid or a large order goes out.

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Every paper in one place

Bills, agreements and certificates kept with their versions, next to the entries they belong to.

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Photograph a receipt

Take a picture of a receipt and Karr reads the seller, the date and the amount into a bill.

See how

Tasks that start themselves

Work appears when the data for it exists, with a date and a person, so nothing is forgotten.

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Tell Karr what happened

Say what happened in plain words, like "I sold something", and Karr writes the entry for you.

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Your day on one page

Cash, what you are owed, what you owe and what needs you today, the moment you open Karr.

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Chapter 8

Selling and getting paid

Quotes, orders, invoices and the money that comes back.

A counter that bills fast

Point of sale for shops: scan, take the payment, print, and the stock and the books move with it.

See how

A portal for customers and suppliers

Customers see their invoices and pay, suppliers see what you owe them, without calling you.

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Invoices in seconds

Pick the customer and the items. Karr adds the VAT, numbers the invoice and posts it to your books.

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Invoices that send themselves

Rent, retainers and fees go out on the same day every month, without you.

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Leads and deals

Follow every enquiry from the first call to the signed deal, then bill it from the same place.

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Quotes that turn into invoices

Send a quote, and when the customer agrees it becomes an invoice without typing it again.

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Refunds and returns

A credit note reverses a sale the right way, VAT included, and keeps the customer balance true.

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Sales orders

Take an order, deliver it in parts, and bill exactly what went out.

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Subscription billing

Plans, renewals and an invoice for every charge, for a business that sells by the month.

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Support tickets

Customer questions and complaints as tickets, each with an owner and an answer.

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Who owes you, and since when

Every unpaid invoice and bill, grouped by how long it has waited.

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Chapter 9

Buying and paying

Bills in, payments out, and nothing paid twice.

Ask suppliers for prices

Send one request for prices to several suppliers and compare their answers side by side.

See how

Bills from suppliers

Enter a bill once and Karr books the cost, the VAT you can claim back and what you owe.

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Bills that repeat

Rent, internet and other monthly bills entered once and booked every month by themselves.

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Expenses

Small spends, fuel and travel booked in a line, with the receipt attached.

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Fixed costs, named once

Tell Karr your rent, salaries and other fixed costs once, and it expects them every month.

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Goods received

Count what arrived against the order, and stock goes up only for what actually came.

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Purchase orders

Order from a supplier, receive against the order, and match the bill to both.

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Returns to suppliers

A debit note sends goods back and takes the amount off what you owe, VAT and all.

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What to pay this week

Bills falling due, ranked, next to the cash you have, so you pay the right ones first.

See how

Chapter 10

Bank and cash

Every payment in and out, matched to the bank.

Bank matching

Your bank statement laid against your books, matched line by line, with every difference named.

See how

Bank statements in

Bring in a statement and Karr suggests the entry for every line it has seen before.

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Loans and repayments

Each instalment split into interest and principal, with the schedule kept for you.

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Many currencies

Bill and pay in any currency, with the exchange difference booked when the money settles.

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Money in

Every receipt matched to the invoice it pays, part payments and advances included.

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Money out

Every payment matched to the bill it settles, so no bill is ever paid twice.

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Moving your own money

Bank to bank, bank to cash, and money between the owners and the business, kept apart from income.

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Chapter 11

Stock and making

What you hold, what you make, and what it cost.

Machines kept running

Maintenance schedules and jobs for the things you own, with the cost booked to each.

See how

Making goods

Bills of materials and work orders: raw material goes in, finished goods come out, and the cost follows.

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Quality checks

Inspections on what comes in and what goes out, with failures held back from stock.

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Stock you can trust

Stock moves with every bill and every sale, across warehouses, and Karr tells you what sells and what is stuck.

See how

Chapter 12

Your people

Salaries, leave and claims, and the papers that go with them.

Leave and claims

Staff ask for leave and claim expenses from their phone, and you approve in a tap.

See how

Projects and time

Track hours and costs per project and bill the client for exactly what was done.

See how

Chapter 13

Your numbers

Reports you can trust, because every figure leads back to an entry.

Budgets and forecasts

Set a budget, see each month against it, and where the year is likely to land.

See how

Build your own report

Choose the rows and columns you want and keep the report for next month.

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Cost centres

Tag income and spending by branch, project or department and read a profit for each.

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Group accounts

Several businesses rolled into one set of statements, with dealings between them taken out.

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Journal entries

For the accountant: any entry by hand, checked to balance before it posts.

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Month end, done right

Income earned but not billed and costs owed but not received are booked, so each month tells the truth.

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Projections for the bank

Projected statements for a loan, built from your live books, in the shape a bank asks for.

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Reports you can trust

Profit and loss, balance sheet, cash flow and ledgers, and every figure opens the entries behind it.

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Things you own

Machines, vehicles and computers kept as a register, with depreciation worked out each year.

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Who changed what

Every entry keeps a record of who made it, who changed it and when, and that record cannot be edited.

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Chapter 14

Built for your trade

Restaurants, labs, trusts and online sellers get screens of their own.

A restaurant floor

Tables, orders to the kitchen and the bill on one screen, with the kitchen display beside it.

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Food cost

What each dish costs to make, from its recipe and today's purchase prices.

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Your online store

Orders from your online store come in as sales, with the stock moving at the same moment.

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